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In this example, the Sum of Unit Sale by Region is selected. Scroll through the options, select one and click OK.

In the Recommended Pivot Tables window, a variety of Pivot Tables are available to be selected.

All the data should now be selected in the entire data table. Then while still holding down the Shift + Ctrl keys, click the down arrow key on the keyboard.

Alternative short-cut for data selection if the data set is large: While holding down the Shift + Ctrl keys, tap the right arrow key on your keyboard.

The entire table has been selected, indicated by the dotted line around the border of the data table.

Click the Recommended PivotTables button in the Tables group.

Open an Excel spreadsheet with existing data, click on any cell within the data table and click the Insert tab.

The dialog box displays various options for a given data set, giving you a range of choices so you can select the one best suited for your data analysis.

If you are unfamiliar with pivot tables, this process is the recommended option to use until you become more familiar with them. Now that you understand that PivotTables can be a powerful assistant with your Excel data, let’s look at a few examples and the two main ways to create a PivotTable the Recommended PivotTable button, or by creating a PivotTable from scratch.